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BSBADM405 organise meeting

  • From Business, General Business
  • Due on 08 Oct, 2018 10:28:00
  • Asked On 30 Sep, 2018 05:29:01
  • Due date has already passed, but you can still post solutions.
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Summative assessment 2

Project 1.

You must provide evidence that you have, in actual or simulated workplace, and on a least one occasion, made meeting arrangement, prepared and distrubuted docomentation for a meeting, recorded and despatched minutes from a meeting. Your assessor must ensure that you have acess to office equiment and resources.

Complete all the  following activities:

1.     Nominate a meeting topic and describe how the meeting will be held; venue, type of meeting, degree of formally etc

2.     Explain the purpose of meeting , for example health and safety committee meetings to discuss an incident that has occurred, weekly management meetings to share information about the various departments in the organisation, strategic planning meetins etc.

3.     Are there any legal or ethical issues that need to be considered? List them and explain why they are important.

4.     What are the meeting requirements: venue, times, number of attendees, refreshments, other support requirement? List the requirements and expain why they are necessary. Explain the arrangement you would make, giving reasons for your actions.

5.     What timing issues need to be considered?

6.     Identify and list any special requirement that need to be accomodated.

7.     Advise the participants of the meeting – you might use telephone, email, an electronic noticeboard etc. (submit a copy of the written notifications to your asessor)

8.     Collect and collate acknowledgments. Submist copies with your portfolio for the assessor.

9.     Prepare any documentation that is required for the meeting. This can include handouts, fact sheets, spreedsheets, agendas, etc. submit copies of all documentation plus the completed agendas to your assessors. Make sure the documentation is accurate.

10.  Distribute documentation that must be read prior to the meetings to participants within designated timelies. Alternately, you might print and prepare the ducumentations for handling out at the meetings. Make sures you prepare spare sets of ducuments.

11.  At the meeting:

n  Provide minutes from the previous meeting (submit copies to your assessor)

n  Take accurate notes and produce a set of meeting minutes that refelct a true and accurate account of the meeting (submit copies to your assessor)

12. check the minutes for accuracy, proofread them or have someone else proofread them.

13. submit them for approval by the nominated person, then despatch copies of minutes in a timely manner. Ensure that copies are sent to all of the relevant stakeholders

14. explain how you will ensure that documentation and consultation processes are culturally appropriate.

15.prepare and present an oral report with a number of defined sections, in order to provide information to someone who was unable to attend. Clarify the points made in the meetings.

You will need to provide documented evidence that you have donce these things. Be prepared to demonstrate your skills and answer a range of verbal questions put to you by your assessor. Your assessor will explain the minimum acceptable responses required.

      

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[Solved] Summative assessment 2 Project 1.

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  • Submitted On 02 Oct, 2018 02:37:11
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Nominate a meeting topic and describe how the meeting will be held; that is, venue, type of meeting, degree of formality etc. -venue: RDHS Conference rooms - type of meeting: OH&S Committee meeting occurring every 2 months - Degree of formality: Standard agenda items Explain the purpose of the meeting, for example health and safety committee meetings to discuss an incident that has occurred, weekly management meetings to share information about the various departments in the organisation, strategic planning meetings etc. Purpose pf meeting: this meeting is a scheduled meeting required in the OH&S Act 2004. The meeting is for health and safety representatives and management to monitor and discuss occupational health and safety matters of RDHS to come together with management to work together for the occupational health and safety for the whole organisation. Are there any legal or ethical issues that need to be considered? List them and explain why they are important. Any legal or ethical issues to consider: Ensuring that were complying with the OH&S Act of 2004 What are the meeting requirements: venue, times, number of attendees, refreshments, other support requirements? List the requirements and explain why they...
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